Medical Records & Release Forms

Dartmouth-Hitchcock keeps a private, secure medical record about your health.

You can:

• Review the information in your medical records.
• Request a copy of your medical records. This often involves a fee.
• Request that your medical records be released to someone else.

We take every precaution to keep these records secure and in order. Our Notice of Privacy Practices explains the ways we may use or disclose (release) your medical records. Contact us if you have any questions.

Note: To protect the confidentiality of our patients, we can only fax medical records in extreme emergencies. Please plan ahead to leave enough time for records to be mailed.

The forms on this page are for Dartmouth-Hitchcock patients at all locations.

To have copies of your medical record sent FROM Dartmouth-Hitchcock to someone else

• To have your records sent to another health care provider or facility, please fill out our Permission to Share Protected Health Information form (PDF) (Spanish version - PDF) and mail or return it to Dartmouth-Hitchcock. View detailed instructions on how to use the form (PDF).

To have your medical record sent TO Dartmouth-Hitchcock

• To have your records sent to Dartmouth-Hitchcock from another provider or facility, please fill out our Permission to Send Health Information to Dartmouth-Hitchcock Affiliated Covered Entity form (PDF) (Spanish version - PDF) and give it to the provider or facility who will be sending the record. View detailed instructions on how to use the form (PDF). Please note that the sending health care provider’s office may have additional requirements for authorizing records to be released to Dartmouth-Hitchcock.

To authorize others to view and manage your medical records

• Fill out our Designation of Personal Representative Form (PDF) or Designation of Personal Representative for Minor (PDF) and mail or return it to Dartmouth-Hitchcock.

To revoke permission for others to view or share your medical records

• To revoke CareEverywhere consent, Designation of Personal Representative, or Permission to Share Patient Health Information, please fill out the Revocation of Authorized Disclosure of PHI Form (PDF) and mail or return it to Dartmouth-Hitchcock.

To request changes to your medical records

• Fill out our Request for Amendment of Protected Health Information Form (PDF) and mail or return it to Dartmouth-Hitchcock.

To consent to medical treatment of a minor child

• Fill out our Authorization to Consent to Medical Treatment of Minor Child Form (PDF) and mail or return it to Dartmouth-Hitchcock.

To request a copy of a decedent's medical record or autopsy report

Under New Hampshire law, a decedent's medical information may be released either directly to the decedent's surviving spouse or next of kin, in certain circumstances, or by authorization from the Administrator or Executor of the decedent's estate. To request that a copy of a decedent's records or autopsy report be mailed to you:

• If you are the Administrator or Executor of the decedent's estate, please fill out our Permission to Share Protected Health Information form (PDF) (Spanish version - PDF) and mail or return it to Dartmouth-Hitchcock along with proof of appointment from a probate court.
• If you are the surviving spouse or next of kin, please fill out our please fill out our Permission to Share Protected Health Information form (PDF) (Spanish version - PDF), complete the Decedent Surviving Spouse/Next of Kin Affidavit (PDF), and mail or return them to Dartmouth-Hitchcock along with a copy of the death certificate.

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