A one-time event is a live activity that takes place at a specific time, either in-person and/or remotely via an online platform. Live courses are planned as a single or multi-day event where learners participate in real-time. Examples include annual meetings, one-off conferences, or seminars.
Interprofessional Continuing Education (IPCE) planning process requirements
The planning process for educational activities classified as “interprofessional” must demonstrate:
- An integrated planning process that includes healthcare professionals from two or more professions.
- An integrated planning process that includes healthcare professionals who are reflective of the target audience members the activity is designed to address.
- An intent to achieve outcome(s) that reflect a change in skills, strategy, or performance of the healthcare team and/or patient outcomes.
- Reflection of one or more of the interprofessional competencies to include: values/ethics, roles/responsibilities, interprofessional communication, and/or teams/teamwork.
- An opportunity for learners to learn with, from, and about each other.
- Activity evaluations that seek to determine:
- Changes in skills, strategy, performance of one’s role or contribution as a member of the healthcare team; and/or
- impact on the healthcare team; and/or
- impact on the patient.
Planning a one-time event
Accredited continuing education (ACE) activities require an integrated planning process that includes healthcare professionals who are reflective of the target audience the activity is designed to address.
For all activities, the planning committee must include at least two healthcare professionals.
For IPCE activities, the planning committee must be comprised of appropriate representation of the target audience(s) and accreditation type(s). This ensures that all relevant professions are involved in the planning process.
Application process for approval of Dartmouth Health Joint Accreditation credit
- Any activity seeking to apply for credit must appoint a Lead Planner who is required to complete the application. Review the following documents:
- Review the checklist and frequently used documents:
- Complete the online continuing education accreditation application.
- For live activities, select Directly Provided-Live Course for activity format. (If you are collaborating with an external organization, select Jointly Provided-Live Course.)
- Valid email addresses for all planners and faculty/speakers are required to enable the financial disclosure and mitigation functionality of the system. The option to submit the application will not be available until all financial disclosure forms have been completed.
- Applications must be submitted no later than 45 days before a program. The system will not permit applications within 45 days of the activity date. This may require activity planners to begin planning their programs earlier to ensure there is sufficient time for application submission. It can take up to two weeks for the application approval process to be completed.
- Do not send any advertising for your activity with a mention of Dartmouth Health CE credit before credit is approved, as this violates joint accreditation criteria and could lead to the denial of credit. It is unacceptable to use "credits applied for" or "credits pending approval". A save-the-date with no mention of credit is permissible.
- Registration and advertising for live activities must not be published prior to final approval of the activity application.
- Submit proposed budget (XLSX) for activity, including details for estimated income and expenses, if applicable.
- If there will be commercial money (grants or exhibitors) or non-commercial sponsorship associated with the learning activity, please contact accreditedce@hitchcock.org at the outset of the planning process.
- The ACE office provides a standard evaluation and outcome measure that meets the accreditation requirements. If you would like an elevated outcome measure, please contact accreditedce@hitchcock.org for a consultation.
- The ACE office offers several marketing services to aid in promoting accredited activities. Learn more about our marketing services.
- If the event is being recorded, the media consent form (DOCX) must be completed by non-Dartmouth Health faculty/speakers. Note: Forms should be kept with Lead Planner/Activity Coordinator files. They do not need to be uploaded into the application.
- If you have any questions, contact accreditedce@hitchcock.org.
Please note: Net balances for CE activities after July 1, 2012 (positive and negative) will roll into the Dartmouth Hitchcock Medical Center general ledger. Activity shortfalls will be covered by the Dartmouth Hitchcock Medical Center general ledger during the fiscal year as long as the activity final accounting indicates no extravagant or inappropriate expenses (e.g., unapproved resort locations, unplanned faculty dinners, etc.).
Accreditation will be withheld until the application is approved. Retroactive credit cannot be awarded.